1. Rental Fee & Payment

Rental fees follow our published rates for the selected day or package. A $150 refundable deposit is due at booking to reserve your date; it is returned after your event, less the cost of any damage or excessive cleaning. The full rental fee is due 7 days before your event. Bookings made within 7 days of the event require payment in full.

2. Cancellation & Rescheduling

If you cancel, your $150 deposit is refunded. Cancellations within 7 days of the event forfeit the rental fee. One reschedule to a mutually available date may be permitted with advance notice, subject to availability.

3. Your Rental Hours

You have access only during your contracted hours, and all setup and cleanup must take place within those hours. Maximum occupancy is 300 guests. You are responsible for the conduct of your guests and vendors.

4. Vendors, Catering & Alcohol

SandHills has no required-vendor restrictions — you may bring your own caterer, bar, food, drinks, and décor. If alcohol is served, you must comply with all Kansas Alcoholic Beverage Control laws, and no alcohol may be served to minors.

5. Décor & Conduct

Please do not use nails, screws, staples, or tape that damages surfaces. Open flames are not permitted — candles must be enclosed. No confetti, glitter, or rice without prior approval. No smoking indoors. Music and noise must comply with local ordinances.

6. Cleaning & Damage

Return the space in its original condition with trash removed to the designated area. Your $150 deposit is held as a security/damage deposit and is refunded after your event, less the cost of any damage or excessive cleaning. If those costs exceed the deposit, the difference will be billed.

7. Liability & Insurance

SandHills Event Center is not liable for injury, loss, or damage to persons or property during your event except to the extent caused by our gross negligence. You agree to indemnify and hold harmless SandHills Event Center, its owners, and staff from claims arising out of your event. Event/liability insurance is recommended.

8. Force Majeure

Neither party is liable for failure to perform due to events beyond reasonable control (natural disaster, government order, utility failure, and the like). In such cases the parties will work in good faith to reschedule.

Questions about these terms? Call (620) 543-5925 or send us a message. The signed rental agreement you receive at booking is the controlling document.